We're Hiring

M.A Humm Ltd | Quantity Surveying & Estimating

Position: Personal Assistant to the Managing Director

Employment Type: Full-Time

Location: Essex, United Kingdom

About M.A Humm Ltd

M.A Humm Ltd is an independent quantity surveying and estimating consultancy providing professional commercial and cost management services to contractors, developers and construction industry clients throughout the United Kingdom.

Our services encompass construction estimating, tender preparation, cost planning, procurement support, contract administration and commercial management across residential, commercial, industrial and specialist construction projects.

As we continue to develop our business, we are seeking an organised, proactive and professional Personal Assistant to provide dedicated administrative and executive support to the Managing Director.

The Role

This is an excellent opportunity for a highly organised individual to become an integral part of our business.

The successful candidate will work closely with the Managing Director, providing comprehensive administrative assistance, coordinating business activities and ensuring the smooth day-to-day operation of the company.

The position requires excellent communication skills, discretion, initiative and the ability to manage competing priorities within a busy professional environment.

Key Responsibilities

Executive and Administrative Support

• Managing the Managing Director’s diary, appointments, meetings and business commitments.
• Monitoring incoming correspondence, emails and telephone enquiries.
• Preparing, drafting and formatting professional correspondence, reports and business documentation.
• Organising meetings, preparing agendas and recording minutes where required.
• Maintaining confidential business records and correspondence.
• Assisting with general office administration and operational coordination.

Project and Commercial Administration

• Supporting the preparation and issue of tender documentation, fee proposals and commercial correspondence.
• Maintaining project registers, tender schedules and document control systems.
• Assisting with the coordination of subcontractor and supplier enquiries.
• Monitoring tender submission deadlines and outstanding information requests.
• Maintaining organised electronic project filing systems.
• Liaising with clients, contractors, consultants and suppliers on administrative matters.
• Assisting with the preparation of commercial reports, schedules and presentations.

Business Coordination

• Acting as a professional point of contact for clients and external stakeholders.
• Coordinating meetings, appointments and business communications.
• Supporting the administration of company procedures and records.
• Assisting with invoicing administration, expense records and payment tracking.
• Supporting the maintenance of company website content and business communications where required.
• Identifying opportunities to improve administrative efficiency and internal processes.

Essential Skills and Experience

Applicants should demonstrate:

• Previous experience in a Personal Assistant, Executive Assistant or senior administrative position.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• A professional telephone manner and confident interpersonal skills.
• Proficiency in Microsoft Word, Excel, Outlook and general office applications.
• Excellent attention to detail and accuracy.
• The ability to work independently and use initiative.
• Experience managing confidential and commercially sensitive information.
• The ability to prioritise multiple tasks and work to deadlines.

Desirable Experience

• Previous experience within construction, surveying, architecture, engineering or professional consultancy.
• Familiarity with construction tendering and procurement processes.
• Experience with electronic document management systems.
• An understanding of commercial administration and basic financial processes.
• Experience supporting a company director or senior management team.

Construction industry experience would be advantageous but is not essential.

The Ideal Candidate

We are looking for someone who is dependable, personable, highly organised and capable of anticipating business requirements.

The successful applicant will be comfortable working within a small, professional business where flexibility, initiative and a willingness to take responsibility are highly valued.

This is an opportunity to establish a long-term working relationship with the Managing Director and contribute to the continued development of M.A Humm Ltd.

How to Apply

Interested candidates should submit their current CV together with a brief covering letter outlining their relevant experience and suitability for the position.

Email: info@mahummltd.co.uk

For the attention of: Emma Thompson